Taking the step to explore clinical research participation is a big one, and it’s natural to feel a little uncertain about what your first visit to Neuroscience Research Center will actually look like. From finding the right door to knowing what to bring along, we want your first experience with us to feel welcoming and straightforward from the moment you arrive. Here’s a walk-through of what your visit will look like, from start to finish.
Finding Us
Our center is located at 10995 Quivira Road, Overland Park, KS 66210. This is along Quivira Road between 435 Highway and College Boulevard on the East side of the road. We share our building with a surgery center, which trips up a fair number of first-time visitors, so it’s worth knowing ahead of time: our entrance is on the right side of the building. The left side belongs to the surgery center, and while they’re great neighbors, they won’t be able to check you in for a research visit. If you find yourself unsure which door to walk through, watch for our signage, or feel free to give us a call as you pull into the parking lot.
Checking In
Once you’re inside, checking in is simple. Just let the front desk team know you’re there for “research.” That one word is all it takes to get you routed to the right department and into the hands of our study coordinators, rather than being directed elsewhere in the building.
The Informed Consent Process
At the very beginning of your screening visit, you’ll be asked to read and sign an informed consent form, often referred to as the “ICF” or simply “consent.” Depending on the study, this document may be just a few pages or considerably longer. Much of what it covers will likely sound familiar, since it reiterates many things a study coordinator has probably already discussed with you over the phone, but signing it is a regulatory requirement before any study-related procedures can begin. The form lays out everything you need to know to make an informed decision: the requirements for enrolling in the study, potential side effects, the risks and benefits involved, and a schedule of what to expect at each visit.
If you’re sent the consent form ahead of time to look over, that’s a great opportunity to read through it and jot down any questions, but hold off on signing it before your visit. The signature has to happen in person, in the presence of study personnel, who will also sign in the designated area. Once it’s signed and dated, you’ll be given a copy for your own records.
What to Bring
A little preparation ahead of your visit makes a real difference, both for you and for our team. It’s easy to forget a detail or two when you’re asked to recall information on the spot, and having things written out ahead of time helps our coordinators document everything accurately, which in turn means more of your visit can be spent talking through the study itself and getting your questions answered. We recommend bringing:
- A written list of your current medications, including dosages and how often you take them
- A summary of your medical and surgical history, such as major diagnoses, past procedures, and any ongoing conditions
- A photo ID
- Your insurance card, if the study requires it
- Any questions you’ve been meaning to ask
Every Study Is a Little Different
One thing worth knowing going in: no two studies are exactly alike. Each one comes with its own procedures, assessments, and requirements, so your specific preparation visit will be tailored to the study you’re being considered for. If there’s anything unique you’ll need to do ahead of time, like fasting beforehand, arranging for someone to drive you home, or setting aside extra time in your schedule, our team will always give you a heads-up before your appointment so there are no surprises.
A Few Extra Things That Help
Beyond the essentials, a handful of small things tend to make first visits go more smoothly. Arriving a few minutes early gives you time to park and get settled before your appointment starts. Comfortable clothing is always a good call, particularly if your visit includes any physical assessments. And if you’d feel more at ease with company, bringing a support person along is more than welcome.
Above all, don’t hesitate to ask questions, whether they come up before your visit, during it, or after. Our study teams want you to feel fully informed at every step, and we’re always just a phone call away if something comes up before you head our way.
One last thing worth remembering as you consider participating: your safety is always our top priority. Taking part in a clinical research study is completely voluntary, and you’re free to withdraw at any time, for any reason, without it affecting your regular medical care.
We’re looking forward to meeting you.